HomeNewsEvents

Necessity of School Construction

The Necessity of School Construction Application is accepted on an annual basis. Letters of Intent are due to the School Building Authority by August 1, 2017.

School

The Necessity of School Construction process is a multi-stage application that requires LEAs to conduct thorough facility assessments toward the creation of an efficient and prudent masterplan.  Once reviewed, vetted, and prioritized by the School Building Authority, the SBA Advisory Board will recommend projects for approval by the Council on Elementary and Secondary Education.  Approved projects are eligible for State aid through one of two mechanisms: Housing Aid reimbursement or SBA Capital Fund progress payments.

2017-2018 Necessity of School Construction Deadlines

  • Letter of Intent - August 1, 2017
  • Stage I - October 16, 2017
  • Stage II - February 1, 2018
  • Council Approval - May 8, 2018
Necessity of School Construction Process Overview

Stage 1 & 2 - Necessity of School Construction Application

The Necessity of School Construction process is a multi-stage application that requires LEAs to conduct thorough assessments toward the creation of an efficient and prudent masterplan.

STAGE I – IDENTIFICATION OF NEED

Stage I begins with LEAs submitting a Letter of Intent, as well as a commitment to follow the School Construction Regulations and all applicable statutes and regulations. During Stage I, LEAs conduct facility conditions assessments, prepare demographic projections, and provide educational programs for each school facility. Through the careful study of these factors LEAs attain a comprehensive understanding of districtwide capacity, enrollment trends, and the alignment of existing facilities to the educational program being offered in each school.

STAGE II – DEVELOPMENT OF A SOLUTION

During Stage II, LEAs work with an architectural and engineering team to propose solutions to the identified issues. This process requires the development of schematic design documentation that can be used to provide dependable cost estimates. These scope descriptions and the accompanying costs are the basis for establishing a budget and project descriptions that are forwarded to the SBA Advisory Board and the Council on Elementary and Secondary Education.

Stage 3 - Design Review Guidance

Design reviews must be conducted for all projects that are part of a multi-year capital improvement plan that exceeds $500,000, regardless of eligibility for housing aid.

Architectural, engineering, project management, construction management, financial, and other professional services shall be procured by the districts for all projects. Design reviews will be conducted through in-person meetings at each stage of the design process. Design review meetings will be scheduled by district representatives or their designees.

Necessity Of School Construction Stage III – Design Reviews

Stage 4 - Funding

Approved projects that have completed the Necessity of School Construction process are eligible for State aid through one of two mechanisms: Housing Aid reimbursement or SBA Capital Fund progress payments.

Stage 5 - Asset Protection

Districts are required to provide annual asset protection plans pursuant to the School Construction Regulations. Beginning in 2012,  the collection of Asset Protection Plans occurs on ERIDE to improve accuracy and allow for greater ease in completing the forms. 

To access this website, Business Managers or other authorized users should log in to ERIDE. If you do not have an ERIDE account or are unable to access the Asset Protection Plan link, please email helpdesk@ride.ri.gov. Once logged in to ERIDE, there will be an Asset Protection Plan icon located at the bottom of your screen. 

Asset Protection Plans for FY 17 are due by June 30 2017. Pursuant to RIGL 16-105-5(c) only LEAs that provide Asset Protection Plan information are eligible to apply for the School Building Authority Capital Fund. 

Asset Protection User Manual