An exhibition coordinator will be needed to oversee the implementation of this process. It is imperative that this individual or individuals be given adequate time to complete administrative duties. These will include supporting and monitoring student progress, record keeping, training of judges, communication with a variety of constituents, production of documents, public engagements etc.

A coordinator is essential for an effective and efficiently organized exhibition system. The coordinator(s) must have the full support of the building principal and clearly delineated responsibilities for managing and implementing the system.