Educator Evaluation

2019-20 End-of-Year Evaluation Data Collection Guidance

Below you can find more information about the end-of-year (EOY) data collection guidance for the 2019-20 school year. This information was initially shared with LEAs in the Commissioner's May 15, 2020 Field Memo.

*Update* Per the June 19 Field Memo, RIDE has extended the educator evaluation submission deadline to Friday, July 10 to account for adjustments to the extract at Frontline.

For EEM Users:

DCAs have until Friday, July 10, 2020 to upload their educator evaluation data to RIDE’s submission portal via the eRIDE system. Like last year, the Final Effectiveness Rating Report (FERR) and related data must first be extracted from EEM by each District Configuration Administrator (DCA) before being uploaded to RIDE’s submission portal via the eRIDE system.

For questions regarding the data extract process, please reach out directly to Frontline for support: pgsupport@frontlineed.com.

• Materials for Evaluators
  • End-of-Year Guidance Document
• Materials for DCAs
  • End-of-Year Guidance Document
  • **NEW** End-of-Year Extract Guidance (RI Model)
  • **NEW** End-of-Year Extract Guidance (Coventry Model)
  • **NEW** End-of-Year Extract Guidance (Innovation Model)
  • Uploading to eRIDE Guidance

For non-EEM users:

DCAs should read the Educator Evaluation Data Collection Specifications document in detail, as it provides important information regarding the 2019-20 school year.

You cannot use last year’s template. To locate the new template:

• Go to eRIDE and click on the ‘Data Dictionary’ link under Data Collections in the left side menu.
• Use the ‘Preformatted Record Layouts’ link on the right to locate the file layout.
• In the dropdown, select ‘K12 Staff - Evaluation’.
• Click ‘Display File Layout’ button.
• Click on 'Download Sample CSV Template' to download the template. You may also use the XLS Template to prepare your data.

The uploaded file will need to be in Excel (Version 2010 or later). LEAs have until Friday, July 10, 2020 to upload their educator evaluation data to RIDE’s submission portal via the eRIDE system.

• Uploading to eRIDE Guidance

For questions regarding submitting educator evaluation data via CSV file, including the upload to eRIDE, please email edeval@ride.ri.gov.

Employee Evaluation Management (EEM) Training

Rhode Island districts who used EPSS transitioned to a new Frontline system called Employee Evaluation Management (EEM) in the 2017-18 school year. On July 25, 26, and 27, 2017 Frontline provided training on the new system to both District Configuration Administrators (DCAs) and evaluators. Since some could not attend these trainings, the following materials are provided to support this transition. More information and training resources can be found directly through Frontline's online resources.

DCA Resources

• DCA Orientation - Presentation used during training
• Training Modules for DCAs using Employee Evaluation Management (EEM)
  • EEM DCA Module 1 - Accessing the System
  • EEM DCA Module 2 - User Management
  • EEM DCA Module 3 - Views and Tools
  • EEM DCA Module 4 - Managing the Component Manager

Evaluator Resources

• Evaluator Orientation - Presentation used during training
• Evaluation Exploration Guide for Evaluators - Support navigating the system once login credentials and evaluation types/rights have been assigned.
• EEM Evaluation Exploration Guide for Evaluators
• Training Modules for Evaluators using EEM
  • EEM Evaluator Module 1 - Accessing the System
  • EEM Evaluator Module 2 - Completing Observations
  • EEM Evaluator Module 3 - Tools and Reports

Educator Resources

• Evaluation Exploration Guide for Educators - Support navigating the system once login credentials and evaluation types/rights have been assigned
• EEM Training Module - Training module for educators using EEM
• EEM Evaluation Exploration Guide for Educators

For questions about using EEM in your local district, email the HelpDesk at pgsupport@frontlineed.com.

EPSS Closing on May 25, 2019

 

Former system, Educator Performance and Support System (EPSS), to close down May 25, 2019. As noted in November 2018, the former data management system, the Educator Performance and Support System (EPSS), is being phased out.  It will close down officially on May 25, 2019.  Prior to the close-down, all historical forms will be transferred from EPSS to Educator Evaluation Management (EEM), the current system.  All historical forms from EPSS will now be located in the EEM ‘Artifacts’ tab under the ‘My Info’ section.  As a reminder, because districts cannot access evaluation data from other districts, RIDE strongly recommends that educators who would like to obtain forms/documents from evaluations completed in a district in which they were formerly employed (2012-13 through 2016-17) do one of the following:

• Before May 25, 2019: Please login to your RIDEmap account to access the desired documents. If you are receiving an “access denied” message, it is likely that you no longer have the correct RIDEmap EPSS role. Therefore, please request this role from the district data manger from where you would like access. Additionally, you can view directions on how to access previous evaluations from within EPSS.
• After May 25, 2019: Please contact the originating district where the evaluation was completed, as this district will maintain this historical data beginning May 25, 2019 and beyond.

Educators are encouraged to field questions to their respective district contact regarding accessing local data. Any additional questions can be sent to edeval@ride.ri.gov.